1. • Raw or minimally processed farm products including fruits and vegetables, eggs, fresh and frozen meat, honey, herbs, annual seedlings, nursery stock, cut flowers, and maple syrup.
   • Cottage foods and non-refrigerated baked goods, jams, coffees, and tea that are made from scratch using raw ingredients. Products made from prepared doughs and mixes are not permitted.
   • Products that require more stringent inspections, regulation, and usually refrigeration, including acidified foods like pickles and relishes, cheese and other dairy products, vinegars, and ready to eat prepared foods. 
   • Farm Crafts produced predominantly from materials grown or harvested by the vendor.

for more info see: Cottage Foods / Questions/Answers 

• • Smoking and the consumption of drugs or alcohol are not permitted at the Warren Farmers Market and participation in these activities could result in disciplinary action including termination from the market with no refund. 
  • The Market Manager will be responsible for day to day operations of the market including but not limited space assignments, public safety, and enforcement of the WFM rules. 
  • Booths may not be shared or sublet to another vendor without prior approval by the manager. To present a professional venue and to ensure the safety of customers and vendors, vendors are expected to remain until the end of the market.
  • For the safety of our customers and to provide a visually pleasing market, all vendors will be required to be set up no later than 10 minutes before the start of the market. Vendors who are repeatedly late are subject to discipline under the WFM policy. Late-arriving vendors may not be permitted to set up after 3 late arrivals.
  • It is the vendor’s responsibility to apply and obtain any licensing through the Ohio Department of Agriculture and the Warren City Health Department. Vendors are solely responsible for being aware of rules and regulations. Permits and Licenses must be displayed and they must be able to produce proof of insurance upon request of the Market Manager or other city, state, or regulatory agent. 

For more info see: Warren City Health District License Information

• • The resale of products by farmers/growers is permitted only with prior approval from the Market Manager and may not exceed 20% of the vendor’s seasonal product brought to the market. Any resale products from a different farm or producer must be separated, labeled, and priced with the name and location of the farm or production facility where it was sourced.

Please Note: Farmers must be compliant with all government program requirements.

• • Vendors claiming their products as organic must show proper certification. This includes non-edible products as well. 
  • The WFM reserves the right to inspect and to spot visit any farm or establishment throughout the season. Advanced notice will always be given. Unless otherwise permitted, farm visits will only be conducted with a farm representative present.
    
  • It is not permitted to dump large quantities of produce/product at low prices/fair market value.  Fair market value will be determined by the average pricing of surrounding vendors plus or minus 15%. Trading goods among vendors is welcomed and encouraged.
    
  • Qualifying vendors are required to take payments explained below.  An orientation that explains these payment methods in detail will be held in May of 2023 before the start of the market.
    
  • Vendor cancellations or notification of attendance must be made to the market manager at least 72 hours before each market. If the vendor commits to attending, and does not show, they are potentially subject to disciplinary action as stated in rule 15.
    
  • Any vendor fee refund requests made after the market season begins and the vendor has started selling at the market is at the discretion of the Market Manager and Trumbull Neighborhood Partnership.
    
  • Vendors will be required to anonymously report their weekly sales totals to the Market Manager per WFM procedure.The purpose of collecting this data is to further evaluate the economic impact of the WFM.
    
  • Any grievance to be considered shall be filed, within seven (7) days of incident /violation of market rules, with the market staff. It shall be in writing with a clear description of the incident/violation of WFM rules. WFM staff will handle all grievances within seven (7) days of receiving the grievance. The WFM staff ensures compliance with the market rules. However, the market staff has the authority to grant exceptions to the rules on an individual basis for reasons of dire need. 
  • Vendors and exhibitors not willing or unable to comply with market rules may face the following actions in any order deemed appropriate by the Market Manager or Trumbull Neighborhood Partnership.
    • • • • Verbal warning.
          • Written warning and the vendor may be asked to leave the market for the remainder of that day. 
          • Loss of vendor privileges with no refund, removal of right to participate for the season.
  • The right to terminate the vendor relationship at will at any time is retained both by the vendor and by the Warren Farmers Market.

All vendors who elect to participate in the food assistance programs administered at the Market, including, but not limited to: SNAP, WIC, Produce Perks, TANF, POP Bucks, and Senior Farmers Market Nutrition Program must remain compliant with all program requirements. These programs provide customers with alternative methods of payment using a token or voucher system. Customers purchase tokens at the market information booth and may use the tokens or vouchers to purchase eligible items from any vendor. Vendors may turn tokens into the market manager for reimbursement at the end of every market, and reimbursements will be made weekly by Trumbull Neighborhood Partnership. Vendors must also accept the Warren Farmers Market tokens and WFM gift tokens used for credit/debit transactions although vendors may offer their own card reader or accept peer-to-peer payment apps (if desired).

Product Eligibility Examples

FRUITS AND VEGETABLES: May be sold by growers of the fruits, vegetables and mushrooms.

CIDER AND FRUIT JUICE: May be sold only resold by farmers. Juice may be pressed off farm, but producers must provide the name and address of the mill. The mill must supply a label listing all ingredients and allow access for inspection.

DRIED FRUIT: Must be from only fruit grown and dried by the producer. Preservatives must be indicated on the label.

NUTS: Must be foraged by the producer from his/her own farm.

HONEY: Producer must own the hives from which honey is extracted and bottled. Processed honey products may be sold only by honey Producers and are subject to Market approval.

JAMS AND PRESERVES: Must be prepared from fresh produce grown by the producer OR sourced by regional farms in compliance with state law. Contact the Ohio Department of Agriculture for information.

MEAT PRODUCTS: Must be from animals raised from weaning by the producer. Animals may be butchered and smoked off-farm provided the meat sold is from the producer’s own animals. Fresh meat products must be handled per regional and state regulations.

CHEESE AND OTHER DAIRY PRODUCTS: Must be regionally produced and sourced milk made in licensed facilities sold by producer or a representative. 

EGGS AND POULTRY:  Must be the producer’s own fowl (preferably pastured or free range), be kept below 45 degrees Fahrenheit and be properly labeled. 

MAPLE SYRUP: Must be from the producer’s own or rented tree and the final product must be processed by the producer. Fresh regional fruit may be added to maple syrup for flavoring. 

BAKED GOODS: These include breads, cakes, pies and cookies and must be baked by the Producer. Baked goods must be labeled according to cottage food standards and kept covered at the WFM. No commercial mixes are permitted.

COFFEE:  Coffee may be whole bean or ground. Coffee beans are roasted locally

CUT FLOWERS: Must be grown locally, by the vendor. 

HANDCRAFTED FINE ART: Cannot be made from a pattern, must be original work by the artist that has reserved the vendor space.